Club Grants

Club grants are broken into 4 Grant Quarters (GQ). Clubs can apply for a grant at any stage within each quarter, however there is a cap on how much funding a club may apply for in that GQ period which is dependent on the club's student membership. Your campus clubs' coordinator can give you more information on this.

Please ensure that you apply for your grant in plenty of time to allow it to be processed. We endeavour to provide grant outcomes within 10 working days of the application.  If your club needs funding within in the next 2 weeks, please contact your clubs’ coordinator’  

Grant Quarters:

• 1 January – 31 March

• 1 April – 30 June

• 1 July – 30 September

• 1 October – 1 December

Funding Caps:

Students Benefiting: 6 - 50
$ Cap: Up to $1,500

Students Benefiting: 51 - 100
$ Cap: Up to $2,000

Students Benefiting: 101 - 200
$ Cap: Up to $3,000

Students Benefiting: 201+
$ Cap: Up to $4,000

As the grant fund is limited, grants may not always be approved up to the maximum cap.

Below are the types of grants clubs are able to apply for. Clubs should be aware that there is always going to be a cost they will be required to cover. The maximum funding shown, is not necessarily how much you will be granted.

• General Grant – Up to 70%: Most applications will fall within this category. Meeting and event costs, equipment, uniforms, and promotion etc.

• Start-up Grant – Up to 100%: Essential equipment for new clubs, or funding to help a new club. Clubs may use this category during their first year of operation for assets and event costs. Clubs that have been dormant for more than 1 year may also be considered under this category.

• Health and Safety Grant - Up to 70%: Items that have a clear link to improving health and safety of club members, e.g., First aid kits/training, other safety equipment etc.

• Registration Grant – Up to 70%: To cover the costs of event or tournament entry/registration or to affiliate to an external body.

• Travel/Accommodation grant – Up to 70%: To cover costs associated with traveling and accommodation within New Zealand (e.g. petrol, vehicle hire, motel accommodation). Food is NOT included in this grant type.

Grants cannot be used for any of the below:

• to pay off a club debt

• to purchase alcohol

• Projects outside of New Zealand

• if you have already spent the money (or do so before finding out if your grant was successful)

Quotes/Proof of Costing
You will need to show that you have priced accurately how much your project is going to cost. This can be in the form of quotes, or screenshots of the prices of the things you will be spending money on.

Budget
You will need to demonstrate that your club will be able to afford the project you are applying for. By using our budgeting template, you can demonstrate income flows and how you will be covering the costs of your project.

Click here to download our Budgeting Template

Membership List
A membership list is the easiest way to demonstrate how many students are going to benefit from your application being approved. A club must have a minimum of 6 members to receive a grant.

Click here to download our Membership List Template

Cover Letter
A Cover Letter is able to tell us more about your project that may not be overtly obvious and may make processing your application faster and more likely to have a favourable outcome.  

Click here to download our Cover Letter Template

Post-Grant Reporting
Every grant must have a post-grant report supplied. This is a short paragraph that describes how you spent the money and the benefits your club and members received from having received a grant. A club will not be eligible for a grant if they have an outstanding post-grant report.

Click here to complete the Post-Grant Report

Reimbursement
If you have spent grant money, you can be reimbursed upon supply of proof of purchase.

Click here to complete the Reimbursement Form

Grant applications will be considered as per the CSCG Grant Policy and Procedures

These are completed Post-Grant Reports that clubs have supplied in 2024:

Auckland and Distance

Manawatū

Wellington